Monitoring and Evaluation (M&E): M&E is a process that helps improve performance and achieve results. Its goal is to improve current and future management of outputs, outcomes and impact.
DIFFERENCE BETWEEN MONITORING AND EVALUATION
Periodic; at important milestones such as the mid –term of implementation; at the end or as substantial period after conclusion
Keep track: oversight, analyses and documents progress In-depth analysis; compare planned with actual achievements
Focuses on inputs, activities were implementation process, continued relevance, likely results at outcome level Focuses on outputs in relation to inputs; result in relation to cost; processes used to achieve results; overall relevance; impact; and sustainability
Answers what activities were implemented and result achieved Answers why and how results were achieved, Contributes to building models for change
Alerts managers to problem Provides managers with strategy and policy options
Self-assessment by managers, supervisors, community stakeholders Internal and /or external analysis by managers, supervisors, community stakeholders, donors, and/or external evaluators
What would you need to know about the inputs or outputs?
Ans: The M&E section will be directly responsible for monitoring and evaluating the project activities. The project focal person and M&E staff will visit the project area on a monthly basis and day-to-day follow-up of activities will be conducted through telephone and email correspondence. Review sessions and management meetings will also be conducted on a quarterly basis. In addition, an in-house planning as well as project inception workshop will be arranged to build the capacity of the local team.
What information about the outcomes can you measure or record?
Ans: To record and measure information related to outcomes, monitoring visits will be conducted to assess progress, record achievements and determine areas requiring improvement. The results and findings of the monitoring, review sessions, case studies, and lessons learned will be directly applied to the implementation of the project and will be captured in the regular and periodic reports to the donor.
Ans: What data will you record, measure and report on (how will you record/measure this data)?
Ans: (Organization) has well established management information system (MIS), through this system all the beneficiaries and other relevant information will be kept and validate by conducting frequent field visits to the targeted area. The verified data will be used in generating monthly, quarterly and annual reports and will also share with donor as well.
What will you learn about the intervention and/or policy from conducting the monitoring and evaluation?
Ans: Through monitoring visits we will be able to know whether the project has been implemented as planned, made good progress, and face any problem. It also considers how to solve such problems. Most importantly, through monitoring we will ensure that activities are performed on schedule and within a allocated budget, that all concerns are satisfied, and that the project outputs and outcomes corresponds to the objectives.
Our organization has capacity to evaluate projects through trained M&E staff, through evaluation we will know the value of change resulting from project outputs and outcomes. Through evaluation we will not only measure the inputs and outputs but we will learn what significant change have taken place.
What can you do with the results from your monitoring and evaluation?
The results and findings of the monitoring, review sessions, case studies, and lessons learned will be shared with management for further improving of projects at grass root level. In addition, these results can be used by policy makers for further strengthening of the programs.